Digital transformation of internal processes
Revolutionizing one of Slovakia's largest Ministry of Environment institutes with game-changing digital transformation solutions that save time and boost efficiency.
Realization and workload
2020-2024
680 MD
Case study
About Slovak Hydrometeorological Institute
Slovak Hydrometeorological Institute (SHMI) is national institution in Slovakia responsible for monitoring and forecasting weather, hydrological, and climatic conditions, as well as managing biofuels.
Challange
SHMÚ manages Slovakia’s entire biofuel lifecycle, from production to distribution, involving diverse users like producers, traders, and regulatory bodies. To meet these needs, the SK-BIO project introduced a biofuel tracking system to monitor production, distribution, and emissions reporting.
The system required a comprehensive analysis, which led us to focus on three key improvements:
- Eliminating the use of paper forms and ensuring complete digital services, including the ability for all users to submit documents online.
- Implementing automatic data verification and enabling faster, more efficient processing.
- Creating a comprehensive and detailed reporting system for effective management and decision-making.
Collaboration Goal
The aim is to modernize the current biofuel management system in Slovakia, digitize existing processes, streamline monitoring and transaction recording of biofuels, and enhance reporting to relevant authorities.
How did we proceed?
1
Analysis of Existing Processes
We assessed and evaluated the functionality and efficiency of current workflows and systems to identify areas for improvement.
2
User Interface Design and Preparation
We developed the visual and functional design of the application to ensure optimal user interaction with the system.
3
Architecture Design and Setup
We planned and implemented the technical infrastructure and software components based on predefined priorities to ensure an efficient and scalable application.
4
Solution Implementation
We developed and deployed the final software solution according to the specified requirements and designs.
Digital transformation as a final solution
For SHMÚ, we developed and implemented a robust yet scalable IT system using modern and sustainable technologies. It features an intuitive and user-friendly interface.
The system handles thousands of transactions daily, processes all user inputs, ensures data backup, and includes validation mechanisms to maintain data accuracy and integrity.
Administrators have access to a data management console that streamlines administrative processes. Additionally, the system logs all user activity for potential audits.
Benefits of the new system
Increased efficiency
Transition from paper forms to digital processing eliminates manual data entry.
Time Savings
Faster data processing and verification save administrators up to 60% of their time.
Automated Accuracy
System-driven checks ensure data precision and reliability without manual intervention.
User-Friendly Interface
Intuitive and clear interface enhances overall ease of use and benefits all users.
Key features
Certificate Tracking
Ensures precise and systematic recording and storage of all certificates.
Transaction Management
Allows detailed monitoring and management of all financial and logistical transactions.
Reporting and Digitalization
Generates clear , error-proof and detailed reports that provide valuable insights for management and decision-making.
Technologies Used
Java Spring
Powers a robust and scalable server-side application
React.js
Delivers an efficient and dynamic user interface
GraphQL
Ensures flexible and efficient data retrieval
CircleCI
Provides automation and optimization for development and deployment processes
What they said about us
„Enthusiastic experts from Younics have been actively involved since 2020 in developing the SK BIO information system for biofuels and bio-liquids, which is actively used in the Emissions and Biofuels Department at SHMÚ. Together, we have grown professionally and become partners in both technical and expert areas, striving to reduce emissions.“
Ing. Janka Szemesová, PhD.